1. Captains of Teams are responsible for ensuring that:
a. They are fully conversant with the rules of the competition;
b. They are fully conversant with the England Golf Transportation policy;
c. They contact the Women's Inter-Club Manager if they foresee any problems in fulfilling their commitments.
2. Host Captains must contact the visiting Captain in the week before the match to confirm arrangements. The visiting Captain should be informed of any restrictions in force or likely to be in force, (e.g. dress code, use of trolleys, temporary greens, type of shoes) not later than 24 hours before the match. It is a discourtesy to the host club and to DevonGolf if the dress code is not complied with.
3. Team Captains should:
a. before the day of the match, inform team members of telephone numbers to be used for contacting them if necessary immediately prior to a match;
b. arrive at the club at least 45 minutes before the commencement of the match to:
i) check all their team is present and fit to play;
ii) check the team's current playing handicaps;
iii) exchange team lists, write out cards, etc.
c. be available either on the course or in the clubhouse;
d. if playing in a team, appoint a non-playing club member as a deputy to act on her behalf until the match is completed (optional)
4. Team Captains are responsible for ensuring that:
a. team members play in playing handicap order and comply with the R & A Rules of Golf;
b. reserves, if any, are present and ready to play if required;
c. team members are on the first tee ready to play at least 5 minutes before their start time;
d. "caddies" are caddies in accordance with the Rules of Golf;
e. result sheets are returned to the Inter-Club Manager by the winning team within 3 days of the match result.
5. Caddies are permitted on the greens and are there to work alongside and assist the player in all aspects of the game. Both players and caddies alike should remain focussed at all times on behaving in a sportsmanlike and fair manner, and avoiding anything which could be construed as intimidatory behaviour.
Advice should be given only to the caddie's own player, and a caddie should NOT enter into a discussion with the opposing player.
Both player and caddie should have a working knowledge of the rules, and have access to the R&A rules of golf via the app or MyEG app unless a hard copy is carried. In the event of a dispute, to save time, the caddie should find the appropriate rule in the book, and show it to her player, who can then discuss it with the opponent herself, without any direct conversation between her caddie and the opponent.
The player is responsible for giving her opponent her correct score.
The player is responsible for the caddie's actions. Any infringement by the caddie may involve a penalty to the player.
6. In the case of extreme weather (including heat), regardless of whether the home course is open, the two team captains can decide on the day of the match to reschedule, and the away team captain has the right to make this request without having to travel to the host club. Common sense should prevail in this decision.
On occasions, fog may delay the start of a match. Local knowledge and discretion will play a large part in deciding how long it is practicable to wait before consideration is given to re-scheduling the match. At least one hour's delay is considered reasonable.
7. If it is not possible to complete all the games because of extreme weather, the choices are:
a. If three or more games are completed the results of completed games stand, and incomplete games are treated as a tie.
b. If fewer than three games are completed then match must be replayed.
c. Declare the match null and void and appoint a day for it to be replayed with each team free to alter its original team.
8. Courtesy of a course for match practice should not be sought by anyone unless it has been arranged by the Women's Inter-Club Manager.
9. When a winning result has been obtained in the quarter- semi- or finals, teams will be called in by DevonGolf officials when instructed to do so by the Women's Inter-Club Match Manager.
10. Captains/Team Captains should be present with their teams to receive the trophies at Prize-giving
11. Secretaries of Ladies' Sections are responsible for the safe-keeping of trophy boxes or velvet bags/accesories in which DevonGolf trophies are housed whilst in transit, and should ensure that they are returned with the trophies when requested by DevonGolf. Refer to General Terms of Competition point 7 (trophies and prizes) for guidance on safekeeping.
12. All engraving and repairs will be carried out by DevonGolf and clubs will be liable for the first £100 worth of any damage incurred whilst the trophies are their responsibility.
Updated Feb 2024
